Formatting your Email Signature

Creating a Signature in Outlook

1. Open a new email message.
2. On the Message menu bar above the editor, select "Signature > Edit Signatures."
3. Under Signature name , choose the "+" to create a new signature, and in the New Signature dialog box type a name for the signature.
4. Paste the signature template found on the Email Standards page into the editor, and modify the information.
5. When the signature is ready to save, click to exit the signature editor and a prompt so save will pop up. Click "Save."

Formatting an Email Signature in Outlook

• To specify the font and size , select the text you want to change and go to “Format > Font” from the menubar or adjust the font and size in the menu bar above the editor.
• To plug in the RGB color formulas, select the text you want to change and click the font color drop-down in the menu bar above the editor. Click on “More Colors,” then “RGB Sliders” from the options dropdown. Enter the red, green, and blue values in the fields. For example, the correct orange is red: 215, green: 65, and blue: 0.
• To create a hyperlink , select the text you want to link and click the "Link" icon from the from the menu bar above the editor. Modern email clients add hyperlinks to URLs and email addresses automatically. It is not necessary to add these links manually.

Signature Type Specifications